Event Details

<aside> <img src="/icons/clock-alternate_gray.svg" alt="/icons/clock-alternate_gray.svg" width="40px" /> Date and Time

Saturday, April 20, 2024

8:00am - 4:30pm

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<aside> <img src="/icons/send_gray.svg" alt="/icons/send_gray.svg" width="40px" /> The Message: “I’m not alone”

We go to events and protect ourselves by playing it small; so
we don’t get to truly connect with people; so
we feel alone
But as speakers, we are not alone. Look around.

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<aside> <img src="/icons/pencil_gray.svg" alt="/icons/pencil_gray.svg" width="40px" /> AV/Hotel Items - Sarah

[ ] Projector
[ ] Screen
[ ] Long Table for Registration Table
[ ] Tablecloth
[ ] Sound System? </aside>

<aside> <img src="/icons/map-pin-alternate_gray.svg" alt="/icons/map-pin-alternate_gray.svg" width="40px" /> Location

Courtyard by Marriott Philadelphia City Avenue

4100 Presidential Blvd Philadelphia, PA

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<aside> <img src="/icons/info-alternate_gray.svg" alt="/icons/info-alternate_gray.svg" width="40px" /> Attendees

Capacity: 40-60 Attendees
30% of the audience should be people who are considering joining NSA. </aside>

<aside> <img src="/icons/pencil_gray.svg" alt="/icons/pencil_gray.svg" width="40px" /> Materials - Sarah + Lauren

[ ] Index Cards
[ ] Crayola Markers
[ ] Colorful Post-It Notes or Shaped Post-It Notes
[ ] Construction Paper
[ ] Stickers (3 different kinds)
[ ] Pens and pads (from hotel) </aside>

Detailed Event Agenda

Registration & Breakfast (8:00-9:00) - Lincoln Room

<aside> <img src="/icons/clock-alternate_gray.svg" alt="/icons/clock-alternate_gray.svg" width="40px" /> Registration - Lauren + Robbie + Conference Concierges + Registration Desk Person

<aside> 📜 Script/Outline

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Vibe Team Breakfast Roles:
- (1) Greeter - by the door, outline the steps start with registration, where to put your stuff, name tags, what to expect
- (2) Registration - Christina + Sarah
- (1) Name tag station - Person at the table to help think of their Superhero names with the cheatsheet
- (1) After table Bingo - Erica - Erica + Sarah need to create the bingo, have a prize ($5 gift card) + pens, hand out bingo sheets and pen and do the first one with them
  - https://docs.google.com/document/d/0B7WQkF6tHIvULS1OSzJpdDZqQms/edit?resourcekey=0-RNkd9c9r2LQOM7L4PYYkoQ
- (1+) Floater -
Name-tags are given
- Each name-tag will have space to write a superhero name.
- Each name-tag will also have a word related to the answer to the question that attendee was asked in advance.
Rules are given.
(See the Vibe Team notes below)

<aside> <img src="/icons/ruler_gray.svg" alt="/icons/ruler_gray.svg" width="40px" /> Event Rules
- [ ] Create a page on the website with “the rules“ @Jeff Gibbard
  - [ ] Add a feedback form on that page @Jeff Gibbard
- No real names, you must use a Superhero name.
  - What are you good at?
  - Choose from something “Captain ____”
  - [ ] Create a poster that explains… @Jeff Harry Plays
    - why we’re doing this
    Superhero Name Assistant
  - [ ] Create a one or two line explanation for our welcoming committee @Jeff Harry Plays
- The answer to the question should be written as a single word on people’s name-tags.
  - People walk around discussing what’s on the name-tags. (30 minute)
    - 5 Questions to inform the name-tags (attendees can choose which question to answer)
  - Introduce yourself by your superhero name and explain why you chose it.
- No phones in the playroom
- Bring comfortable shoes
- No giving advice
- If you want to exchange information, index cards and writing utensils will be provided (crayons, colored pencils, colored markers)
  - What do you hear at every event at networking function? “What do you do?” We want to challenge you to seek a deeper connection.
    - Here are some questions you can ask, instead:
      - “what is the dent you wish to make in the universe?”
      - “what are you obsessed with?”
      - “what would you do with your time if you never had to worry about money?”
      - What does the word on your nametag mean? </aside>

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Welcome (9:00-9:15)

<aside> <img src="/icons/clock-alternate_gray.svg" alt="/icons/clock-alternate_gray.svg" width="40px" /> Introduction: The Jeff’s - Super Playful

<aside> 📜 Script/Outline

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The problem with conferences
Psychological Safety allows for play
The stage is a privilege
An event to cultivate curiosity, explore passion, and pull your biggest and most impactful ideas out of hiding.
Ground rules for the day
- We (Jeff’s) will not ask you to do anything we wouldn’t do - so we’ll always give an example
- Be FULLY Present
- No phones
- No real names
- No right or wrong.
- No judgement. No feedback. Only validation.
- You are speakers, keep it brief. Do not suck the air out of the room.
- We’re not here to hear you talk, we’re here to share what we feel. </aside>

The Pre-Conference (9:15-10:15) - Fairmount Ballroom

<aside> <img src="/icons/clock-alternate_gray.svg" alt="/icons/clock-alternate_gray.svg" width="40px" /> Pre-Conference: Structured & Unscripted Networking - Jeff H + Lauren…Supported by Conference Concierge

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Bio Break / Get Yourself Ready (10:15-10:25)

<aside> <img src="/icons/clock-alternate_gray.svg" alt="/icons/clock-alternate_gray.svg" width="40px" /> Intermission (10 minutes)

</aside>

Play @ Work: Part 1 (10:25-11:00) - Fairmount Ballroom

Cultivating Curiosity - TedX Style (10:25-11:40) - Lauren

[ ] We need a sound system for music (and a microphone)